SO…YOU’RE PLANNING A PARTY? We’ve compiled a list of our best tips and tricks to help you have the most successful event ever!
Cue the confetti! Release the balloons! Turn the volume up! You have something to celebrate and we are so excited! We can’t wait to help you! We love what we do so much that our industry leading experts compiled a list of the best tips and tricks of the trade so that your event starts and ends without a hitch.
It doesn’t matter the size and scale of your event. Whether you have something large or small to celebrate, it is possible that you are feeling overwhelmed. Not knowing where to start in the event planning process is the worst feeling. We get it. So we are going to tackle that first.
Tip #1: Budget
You won’t be planning much of anything without this. Get a solid idea of how much you can spend and how much you can allocate to different aspects of your event so you know what is realistic. Start here.
Tip #2: Big tasks first
Once you have your budget nailed down, we suggest starting with the big tasks first. It doesn’t make so much sense to start with the little details first. Not only that, it feels good to check the big stuff off of your list. You’ll feel like you accomplished something! A good big task to start with is tip #3…
Tip #3: Venue. Location, location, location!
We say, relax and enjoy the process. This may be an event that you only have the pleasure of planning once in your lifetime. We suggest that you may want to start with something like your venue. Once you know this, you will know how many people you can accommodate. Will you behaving a wedding at a large banquet hall or a birthday party at your home? Maybe a graduation party in your backyard? You get the idea. Whatever your event may be, deciding on your venue is a great place to start! It can help you with the size of your guest list and inspiration for your decor. Is there a theme? Do you have a particular color story you want to stick with? What about the date of the event? Securing a venue can sometimes be tricky. That is why we ranked this at tip #3.
Tip #4: Your guest list. Solidified.
Try and nail this down as soon as you can. Changes are inevitable.They will happen throughout the course of your event planning process so trynot to stress about that. But the sooner you have this, the sooner you can getyour contact information, invites, etc. You’ll be glad it’s done.
Tip #5: Entertainment.
If you are using a live band, research them. Find out where they might be playing and go see them in person! This can make for a great date night or girls night out. A band can sound very different on YouTube than they do at your event, trust us. Also, make sure whomever it is knows how to pronounce everybody’s names accurately. Spend some extra time on this. It will make a difference. If you are using a DJ, spend a little time planning out your playlist.
Tip #6: What is your color story? Decor/Linens? Theme? Apparel?
Is there a theme you are trying to stick with? 1st birthday? Mermaids? All one color? Keep this in mind when you are planning out your decor. Try to keep your color scheme to 3 colors max. Then nothing is competing with anything. Don’t forget your linens! 😉
Tip #7: Food and catering
If you are serving food at your event, be aware of allergies, food sensitives and other food related needs. Also make sure you taste test your food before you serve it at your event. I can’t tell you how many people have served food without tasting it. It never works out well. It is good to accommodate your guests, but don’t be overly accommodating either. On the day of your event it is easy to get caught up in all of the action. Make sure you eat!
Tip #8: It’s in the details. So hire people that appreciate the same things that you do
Whether it’s a cake, your linens, floral or your overall event vision, you want to work with and hire vendors that understand exactly what it is that you are trying to achieve. The event’s purpose, the event’s message and the feeling you want your guests to have at your event. All of the details matter. So make sure you are working with people that are passionate about what they do and care about your event as much as you do and about making it special. This one goes a long way.
Tip #9: Preparation.
Unfortunately, you cannot be prepared for everything. But the day of your event, make sure you or someone you have delegated has extras of the things that you anticipate needing. Extra band aids, extra bobby pins, extra whatevers! You never know!
Tip #10: HAVE SO MUCH FUN!
It’s your event. And like we said before, this event may never come around again. So it is so important that you take time to enjoy it and have fun. You are most likely going to be surrounded by people that mean the most to you in your life. So savor the day! Take it all in. Our experts agreed to save the best tip for last 😊